THe VIOLET Planning Package
Pre-Wedding Day
Three (3) Client/Planner Meetings
Three (3) Vendor meetings for the wedding planner to attend in the categories of your choice: DJ/Band; Florist; Photographer etc…
Review current budget you’ve put together, and help make any necessary change, adjustments, or cost cutting suggestions and make sure your expenses stay under control
Event design, theme and décor assistance
Unlimited contact via email
Receive a customized planning checklist
Production of a detailed timeline/itinerary and schedule for vendors
Review vendor contracts
A detailed timeline will be sent one week before your wedding day
Confirm all wedding vendors
Etiquette advisement, as requested
Assistance with wording of all stationary
Wedding Rehearsal
Coordinate ceremony rehearsal 1 hour
Distribute extremely detailed personal wedding day itinerary to wedding party (i.e. when and where to show up for pictures, time of hair and make-up etc.)
Collect wedding day items such as marriage license, guest book, cake knife, pictures, toasting flutes, favors, candles programs, place, cards, cake knife (prior to wedding or day of rehearsal)
Wedding Day
Manage the flow and timing of the ceremony and reception
Act as a liaison between wedding party, family and vendors
Use of extensive Bridal Emergency Kit. We’ll be ready and available to solve any unexpected situation or emergencies
Ceremony (approximately 2 hours)
Distribute bouquets and pin flowers on attendants and family
Direct photographer, videographer, musicians, rentals, florist, etc. where to set-up
Greet vendors and oversee set-up of ceremony to make sure all commitments are fulfilled
Distribute final payments and gratuities as needed
Set-up of all ceremony décor not handled by specific vendors (ie guest book, unity candles, programs, pictures etc.)
Direct Ushers with programs and seating distribution
Line up and cue wedding party for ceremony
Ensure that the marriage license is signed and wedding rings are present
Cue band/DJ for entrance of processional and Brides entrance
Collect all personal wedding items and gifts and deliver to reception site or designated person
Reception (6 hours-set up)
Set-up of all reception décor not handled by a specific vendor (favors, menus, candles, cake knife, toasting flutes, escort and place card, gifts, table design, disposable cameras)
Manage vendor set-up of reception and make sure all commitments are fulfilled
Bustling wedding gown
Line up and cue Bride, Groom and Wedding party for Grand Entrance
Assist Band or DJ in cueing important events (ie grand entrance, cake cutting, bouquet toss, dance, etc.)
Cue Bride and Groom for all important events
Maintain and coordinate timeline for all events during reception
Stay in communication with banquet staff to ensure things are going smoothly